Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
40 hours/week, work times may vary as needed.
Advertised Salary Commensurate with Experience Posting Date 08/29/2025 Open until filled Yes Closing Date Proposed Starting Date 10/01/2025 Special Instructions to Applicants Location of Vacancy Savannah Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE 1.00 Minimum Qualifications
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications Position Summary
This position provides basic clerical support in the Administration Office while handling support services for campus housing operations. It is responsible for routine office and clerical tasks, including assisting the Institute Director, Housing Coordinator, faculty, staff, and students. Ability to support the Communications and Public Relations Coordinator in the planning and oversight of various campus events.
Knowledge, Skills, Abilities and/or Competencies

• Keyboarding/computer skills, arithmetic skills, and usage of email.
• Excellent customer service, written and oral communication skills, and organizational style.
• Skill in the operation of a personal computer, adding machine, calculators, and related office equipment.
• Strong working knowledge of Microsoft Office products and online calendaring software.

Physical Demands

• Keyboarding; handling office supplies and equipment (copiers, laminating, mail services).
• Lifting up to 25 lbs.
• Driving vehicles and golf carts as needed to perform job related duties.

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Basic Secretarial

• Edit letters, reports, records, and forms.
• Screen and distribute incoming correspondence, transmit information, schedule meetings, arrange appointments.
• Answer main phone line, greet visitors, handle general inquires about Institute, deliver oral and written messages.
• Data entry.
• Monitor reorder supplies.
• Record and track account expenditures.

Percentage of time 40 Duties/Responsibilities
Housing Support

• Book reservations, assign rooms, manage housing calendars, act as point of contact for customers.
• With Housing Coordinator, coordinate incoming/outgoing customers, cleaning schedules, and room availability.
• Prepare housing invoices and process payments.
• Assist Housing Coordinator with procurement of supplies, materials, furniture, etc.

Percentage of time 35 Duties/Responsibilities
Event Support

• Assist Director and Communications and Public Relations Coordinator with coordinating, scheduling, and overseeing of campus events, meetings, and conferences.
• Maintain room calendars.
• Assist with notifications to Facilities, IT, Custodial, and other stakeholders for all planned events.
• Assisting in procurement of food, supplies, and materials for planned events.

Percentage of time 15 Duties/Responsibilities
Business Operations Support

• Assist Director, faculty, students, and staff with processing travel authorizations and travel reimbursements.
• Process credit card payments, post to UGA deposit system.
• Assist faculty, students, and staff with package shipping as needed.
• Manage stock and process sales of gift merchandise.
• Other duties as assigned and appropriate.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Karie Ann Neukomm Recruitment Contact Email [email protected] Recruitment Contact Phone 912-598-2443

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * This position is located on the Skidaway Institute of Oceanography campus in Savannah, GA. Are you willing to work from this location?
   • Yes
   • No

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents