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Marine Technology Society
Washington, Dist. Columbia, United States (remote)
21 days ago
Marine Technology Society
Remote, United States (remote)
21 days ago
Marine Technology Society
Washington, Dist. Columbia, United States (remote)
21 days ago

Description

The Marine Technology Society (MTS) believes that advancements in the development and use of marine technologies are essential to support responsible and sustainable use of the ocean. Founded in 1963, we are an international professional society that provides members of academia, government, and industry a common forum for the exchange of information and ideas. Our members are engineers, scientists, technologists, policy makers, and educators on the leading-edge of technology design and application. MTS members work within the full spectrum of ocean and subsea technologies that support sustainable ocean use, ranging from offshore energy to dynamic positioning, ocean robotics to buoys, and many more.

Our partners, the IEEE Oceanic Engineering Society (OES), started in 1968 as the Oceanography Coordinating Committee of the Institute of Electrical and Electronics Engineers, Inc., (IEEE). OES strives for the advancement of the theory and practice of all aspects of science, engineering, and technology pertaining to all bodies of water. This includes the creation of new capabilities and technologies from concept design through prototypes, testing, and operation systems to sense, explore, understand, develop, use, and responsibly manage natural resources.

MTS seeks a full-time Conference Manager, OCEANS, to join our growing headquarters team. Reporting to the Senior Director of Operations and Events, the Manager is the event lead for OCEANS, the bi-annual flagship conference run in partnership with OES. OCEANS is the event for global maritime professionals to learn, innovate, and lead in the protection and utilization of the world’s largest natural resource – our oceans. OCEANS brings together scientists, engineers, policy makers, and the next generation to focus on socially relevant issues, sustainability, and economic prosperity.  The position is responsible for guiding the growth and expansion of the Conference, supporting the OCEANS Steering Committee (OSC), and representing the societies to external parties for all matters regarding the OCEANS Conference. The successful incumbent must have excellent organizational and people skills, enjoy working with a wide range of stakeholders, and possess a keen understanding of conference budgeting, value, program quality, and impact. The Manager must be based in the US, with a preference for contiguous time zones. 

This role includes the following essential functions, and other duties as assigned: 

Committee Management – Cultivate trusted and enduring relationships with MTS and OES leadership, the Professional Conference Organizer (PCO), and the Local Organizing Committees (LOC) of each conference. Sustain conference growth and expansion of impact by working closely with the OSC to develop long- and medium-term strategies and near-term tactics. Support the OSC by attending committee meetings and act as secretary to track minutes and action items. Manage the Joint Conference Committee (JCC) including development and execution of new channels for content to enhance future conferences, attend all committee meetings, provide logistical support, act as secretary to track minutes and action items, and other associated functions. Work closely with each conference LOC, including attending all committee meetings to provide support, consistency, and guidance from conference to conference.

Conference Operations – Serve as the lead in reviewing all OCEANS-related contracts, providing feedback and recommendations to MTS VP of Budget and Finance and OES VP of OCEANS. Liaise with the PCO and LOC to draft Statements of Work for approval. Ensure the OCEANS conference website and planning documents are accurate and up to date. Organize and maintain a repository of past, present, and future conference documents. Support future LOCs in reporting information to the societies, as necessary, to comply with applicable organizational policies. 

Conference Growth – In conjunction with the JCC, administer the Request for Proposal process for selecting future PCO and conference services. Liaise with the PCO and LOC to create and deploy consistent marketing campaigns across all conferences that deliver durable attendance growth. Collaborate with volunteer groups in pursuit of new OCEANS program elements, including, but not limited to early career and young professionals, women leadership, and diversity, equity, and inclusion efforts. Support existing programs, including, but not limited to the Student Poster Competition (SPC) to provide consistent oversight and support across conferences to ensure a smooth program. 

Travel – Travel required, including international, up to three weeks per year to attend OCEANS and partner with key-stakeholders to provide after action reports, ensure program quality, and affirm sponsor, vendor, and attendee satisfaction.  



Requirements

  • A bachelor’s degree from an accredited academic institution and at least five years of full-time conference, trade show, meeting, or special event planning experience, preferably in a non-profit or association setting. A combination of education and experience will be considered.
  • A passion for the oceans and experience promoting ideas and developments at the cutting-edge of marine technology.
  • Superior written and verbal communication skills with the ability to draft concise, compelling messages.
  • Experience developing and managing budgets, negotiating contracts, and directing vendors, volunteers, and staff to ensure an exceptional conference experience.
  • Proficiency in using Microsoft and Adobe products and collaboration software. 
  • An ability to work with individuals from a variety of organizations to bring them towards consensus.
  • Keen attention to detail as well as demonstrated time- and project-management skills, including an ability to meet multiple deadlines by maintaining a high level of organization.
  • Demonstrated ability to collect, interpret, and extract key details from myriad data to inform the refinement of near- and long-range conference strategies.
  • Pride in your attention to detail, ability to solve problems (sometimes with incomplete information), and desire to inform decisions with the best available data.
  • A current Certified Meeting Planner (CMP) credential is preferred. 

What we have to offer

  • Salary commensurate with experience and negotiable, expected to be between $70k-80k.
  • MTS staff work flexible hours and are fully remote.
  • 403(b) retirement match up to 5%, vested immediately. 
  • 100% employer paid medical, dental, and vision for you (90% employer paid for dependents).
  • 2 weeks paid annual leave, 2 weeks paid sick leave, 13 paid holidays, and company closure days. 
  • $200 per month work from home stipend to help you succeed in a remote environment. 

To apply, please email a resume and cover letter to [email protected]. Application review will begin 18 December 2023 and continue until filled.

Job Information

  • Job ID: 71499413
  • Workplace Type: Remote
  • Location:
    Washington, Dist. Columbia, United States
  • Company Name For Job: Marine Technology Society
  • Position Title: Conference Manager, OCEANS
  • Job Function: Nonprofit
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: BA/BS/Undergraduate
  • Min Experience: 3-5 Years
  • Required Travel: 0-10%
  • Salary: $70,000.00 - $80,000.00 (Yearly Salary)

Please refer to the company's website or job descriptions to learn more about them.

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