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University of Georgia
Athens, Georgia, United States
(on-site)
Posted
4 days ago
University of Georgia
Athens, Georgia, United States
(on-site)
Job Function
Education
Administrative Associate
The insights provided are generated by AI and may contain inaccuracies. Please independently verify any critical information before relying on it.
Administrative Associate
The insights provided are generated by AI and may contain inaccuracies. Please independently verify any critical information before relying on it.
Description
External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information40 hours/week, work times may vary as needed.
Advertised Salary Commensurate with Experience Posting Date 08/29/2025 Open until filled Yes Closing Date Proposed Starting Date 10/01/2025 Special Instructions to Applicants Location of Vacancy Savannah Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE 1.00 Minimum Qualifications
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications Position Summary
This position provides basic clerical support in the Administration Office while handling support services for campus housing operations. It is responsible for routine office and clerical tasks, including assisting the Institute Director, Housing Coordinator, faculty, staff, and students. Ability to support the Communications and Public Relations Coordinator in the planning and oversight of various campus events.
Knowledge, Skills, Abilities and/or Competencies
- Keyboarding/computer skills, arithmetic skills, and usage of email.
- Excellent customer service, written and oral communication skills, and organizational style.
- Skill in the operation of a personal computer, adding machine, calculators, and related office equipment.
- Strong working knowledge of Microsoft Office products and online calendaring software.
- Keyboarding; handling office supplies and equipment (copiers, laminating, mail services).
- Lifting up to 25 lbs.
- Driving vehicles and golf carts as needed to perform job related duties.
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Basic Secretarial
- Edit letters, reports, records, and forms.
- Screen and distribute incoming correspondence, transmit information, schedule meetings, arrange appointments.
- Answer main phone line, greet visitors, handle general inquires about Institute, deliver oral and written messages.
- Data entry.
- Monitor reorder supplies.
- Record and track account expenditures.
Housing Support
- Book reservations, assign rooms, manage housing calendars, act as point of contact for customers.
- With Housing Coordinator, coordinate incoming/outgoing customers, cleaning schedules, and room availability.
- Prepare housing invoices and process payments.
- Assist Housing Coordinator with procurement of supplies, materials, furniture, etc.
Event Support
- Assist Director and Communications and Public Relations Coordinator with coordinating, scheduling, and overseeing of campus events, meetings, and conferences.
- Maintain room calendars.
- Assist with notifications to Facilities, IT, Custodial, and other stakeholders for all planned events.
- Assisting in procurement of food, supplies, and materials for planned events.
Business Operations Support
- Assist Director, faculty, students, and staff with processing travel authorizations and travel reimbursements.
- Process credit card payments, post to UGA deposit system.
- Assist faculty, students, and staff with package shipping as needed.
- Manage stock and process sales of gift merchandise.
- Other duties as assigned and appropriate.
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Karie Ann Neukomm Recruitment Contact Email [email protected] Recruitment Contact Phone 912-598-2443
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * This position is located on the Skidaway Institute of Oceanography campus in Savannah, GA. Are you willing to work from this location?
- Yes
- No
Applicant Documents
Required Documents
- Resume/CV
- Cover Letter
Job ID: 79877149
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